5 Sneaky Ways to Save 5 Hours in Your Business This Week
When you’re running a thriving business, there’s always something demanding your attention. The to-do list never seems to end, and you’re left wondering how to squeeze more hours out of your day. While delegation is a game-changer, some time-saving strategies don’t even require hiring help. (And can actually set you up TO hire help).
Here are five sneaky ways to consistently save 5 hours per week and refocus on big-picture growth:
1. Set Up Automated Email Sequences
If you’re not already using automated email sequences, you’re leaving time (and probably money) on the table. Automated email sequences are helpful for welcoming new clients, nurturing leads who sign up for your free resource, sending follow up reminders - the options are nearly endless.
Automations will allow you to streamline communication and your clients (or potential clients) won’t be waiting on you.
Tools like FloDesk (my personal favourite!), ActiveCampaign, Mailchimp, ConvertKit, or Kit make it easy to:
Send personalized welcome emails.
Automate lead nurture sequences for new subscribers.
Follow up with clients without lifting a finger.
Use THIS LINK to sign up for your free trial of FloDesk: https://partners.flodesk.com/p3evus0lamxw
Pro Tip: Start with a single sequence for your most repetitive email tasks, like onboarding new clients or delivering a freebie. Don’t get overwhelmed - work on it over time.
2. Use a Task and Project Management System
Are you still juggling tasks in Slack or on sticky notes? If you’re full time in your business, it’s time to get on board with a task and project management system, like Asana. A task and project management system will keep everything in one place, making it easier to:
Assign tasks to yourself and your team with clear deadlines.
Track project progress at a glance.
Ensure nothing slips through the cracks.
Keep your big vision in mind.
When set up strategically, this system won’t just save hours - it’ll save you stress and set you up to scale your business. Imagine knowing exactly what’s due and who’s responsible without combing through endless messages. (We don’t have time for that!)
3. Set Up Email Filters and Folders
I’d say the majority of us have emails coming in that aren’t really important. (Your sign to unsubscribe from at least 10!) Add those to the virtual pile of actual important emails - you’re now checking an overflowing inbox each day.
Thankfully, you can clean this up pretty easily and quickly with email labels and filters.
Create labels for categories like “Clients,” “Newsletters,” or “Urgent.”
Use filters to automatically sort emails into these folders.
Mark low-priority emails to skip the inbox entirely.
Pro Tip: Make a point to only check your email at X times of day (whatever works for you). Instead of always having it open and inevitably distracting you.
4. Automate Your Onboarding Process
Onboarding new clients manually is wasting your time. Instead, use a CRM like Dubsado or HoneyBook to automate:
Sending contracts and invoices.
Collecting intake forms.
Delivering welcome materials.
This not only saves you hours but also creates a seamless, professional experience for your clients. Win-win.
5. Schedule Your Content in Advance
If creating daily content is your vibe, great! But for many business owners, batching and scheduling content in advance will save you time. You can schedule directly on Instagram or Meta. There are also tools like Later, Planoly, or Hootsuite.
Pro Tip: Keep a running list of content ideas in Asana or even your notes app. That way when you sit down to create content, you’re not starting from scratch.
Implementing even one of these strategies can create noticeable time savings in your week.
If you don’t have a task and project management system set up STRATEGICALLY in your business (I don’t mean plopping your to-do list into Asana), my Asana VIP Day offers a customized system set up for your business, so you’ll always know what needs to be done, by who and when.
